How do I legally acquire volunteer workers?
I am starting an independent video game studio. I have a team of around half a dozen people who are currently at work on our first game.
I'm not comfortable advertising the game under the name of the studio since it is not yet a legal entity, so I have decided to form an LLC.
My issue now is how to keep my team of 6 workers as volunteers, not paid employees. The studio will not have income until the game comes out, and I am currently funding the studio/game out of pocket. I can't afford to pay these people out of pocket as well.
At present, everybody is volunteering their time and we have an informal agreement that we will split profits evenly when the game is released.
Can I legally "employ" my team as volunteers? What does this require contractually to be legal/fair?
2 Answers
From what it sounds they're not volunteers, they're partners. They should be members of the LLC, and your work should be based on the operating agreement of your partnership (LLC).
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What are the implications of having multiple partners? Specifically I am worried about leading the company. I'm not (necessarily) willing to have leadership of my company shared between individuals that I have on my team because of their technical abilities. – Jason Sage 12 years ago
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@Jason, generally it depends on the jurisdiction, but in the US LLC's have what's called "Operating Agreement" that specifies how and by whom the company is managed, and it is similar to a corporation charter. I'd say that you're partners already, legally, so you'd better formalize it sooner than later. – Littleadv 12 years ago
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I'll take a look at this option. – Jason Sage 12 years ago
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Is it possible to do this if one of the members is not a US citizen? Also, to be clear, this gives me the option of not paying them as employees as long as it is in the agreement? – Jason Sage 12 years ago
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LLC doesn't have citizenship restrictions, S-Corp does. But do make sure to get a proper legal **and** tax advice, before taking any action. – Littleadv 12 years ago
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Jason, with an LLC you have some flexibility but you will probably want to get a little professional help. You can have 'partners' in the business that also don't have any voting / decision power. Which, is what you might want for some of your partners. – Ryan Doom 12 years ago
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@Ryan, that actually isn't true. In LP for example, only the general partners have the decision power; in LLC its per the operating agreement (can be, for example, manager-managed, with one of the members hired as manager, instead of member-managed with all the members sharing management powers), etc etc. This definitely can be done, but you're right about professional help: all the partnership/LLC operating agreements have to be drafted by lawyers. – Littleadv 12 years ago
Your problem is a bit different from what you have characterized.
You haven't identified the state in which your are operating. In California (and, I suspect, in some other states), when the parties agreed to split profits they formed a general partnership. This is a really bad situation. Please see Beware the Unintended Partnership.
I realize that you don't have a lot of money, but you need to see a lawyer ASAP before you make the situation any worse.
Disclaimer: This information does not constitute legal advice and does not establish an attorney-client relationship.
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Yes I was similarly cautioned today, and the fellows I talked to got me a free hour of legal advice that should cut it for now. Thanks for the help! – Jason Sage 12 years ago
